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Improving Data Quality Through Automation

End-to-end services for the intake, data extraction, and
processing of mission-critical communications whether paper or digital.



The volume of paper records can double every three years, complicating the necessary tasks of understanding which documents you have, what ones require your attention, and which documents are still needed.

Our solution utilizes Microsoft SharePoint to provide our customized electronic document management solution (EDMS), it incorporates the entire lifecycle of your information, from scanning to document storage, based on your retention policies. In addition, our scalable EDMS can:

  • Reduce your operating costs and investments in IT infrastructure;
  • Eliminate your need for the onsite storage of physical files;
  • Streamline your documentation workflows and increase your efficiencies;
  • Mitigate your compliance and security risks.



A well-designed business form goes well beyond the visual layout and should be driven to a large extent by the intended use of data it collects. CDMS continues to work closely with almost every statistical agency within CARICOM and has developed from these relationships proven techniques that will guarantee that the right data are always obtained and validated on your business forms (both paper based and electronic).

We provide Workflow consulting services and solutions geared towards facilitating the automation of a business process, in whole or in part. The process may involve the transfer of documents, information or tasks from one entity to another according to a set of procedural rules. Key benefits of workflow solutions allow organisations to:

  • have computers control the work process;
  • automatically route documents and information to individuals or departments;
  • automatically track the progress of any process or transaction;
  • prioritize work according to set rules or re-prioritize on demand; and
  • monitor and report on all business transactions.



Automated Data Capture or Forms Processing is the automated capture of handwritten information from forms, using imaging technology. Business forms are scanned and the form images are then analysed by an image recognition engine which evaluates the content of the form and converts handwriting, optical marks and text into usable information. A critical part of the entire process involves validation of data for general accuracy or against specific business rules.

CDMS is the first company in the Caribbean to specialise in Automated Data Capture technologies and has been providing solutions to a diverse range of organisations spanning the entire English speaking Caribbean. Our Content Capture and Forms Processing services include:

  • Designing of business forms and questionnaires for large and small scale surveys and censuses;
  • Developing scripting rules and data validation routines for forms;
  • Designing and configuring centralised and distributed forms and data capture systems to facilitate the collection of data from paper, electronic forms and email, faxes and other media;
  • Backfile conversion services;
  • Automated classification and indexing of semi-structured and unstructured documents; and
  • Integration of capture solutions to legacy systems.



Our software development initiatives are clinically Programmed for Success. At the cusp of our software development initiative is our partnership with an ISO 9001: 2000 certified Asian software development company firm who brings to the partnership years of specialised expertise in application development, product quality assessment and validation testing. We provide therefore cutting edge custom application development tailored to your specific needs at a fraction of the investment required for similarly positioned commercial solutions.

Many organisations today, both large and small, confront challenges in their efforts to either adapt off the shelf applications to specific business requirements needs, gain scalability, integratbility and mobility by replacing legacy desktop applications with custom web-enabled alternatives.

We currently provide application development services using, but not restricted to, the following technologies:

  • .NET;
  • Java;
  • PHP; and
  • Mobile application development for Android and iPhone.